Income tax declaration
If you are from abroad and are working in The Netherlands, you are required to file taxes in the Netherlands. This process may seem daunting, however we at ADM Totaal are specialised in assisting foreigners/non-residents and foreign businesses who want to work and do business in the Netherlands. As a non resident, there are a few special tax deduction regulations that may apply if you meet the criteria. Since every situation is different, we offer a direct and personal approach to make sure we understand your situation to fully optimise your assessment, for both you and your partner (if applicable).
We are authorised by the Dutch tax authorities to file and complete your tax return electronically, allowing us to assist anytime, from anywhere, with anything needed, ranging from filling out and compiling C forms, M forms, or complete applications for Rent allowance, Healthcare allowance, Child allowance, Child Benefit and 30% facility ruling and much more. For more information about these matters, please scroll down to FAQ.
How do we work?
Fill in the form below.
You will receive an e-mail from us with instructions and a checklist with all the information we need to prepare your tax return (and your partner's if applicable).
Please complete this checklist and send this completed checklist + the requested documentation via email to firstname.lastname@example.org. After this you will receive a confirmation of receipt from us.
Upon receipt, we will process your return and a preliminary return will be prepared. This will be sent to you via email for you to review and ask questions.
Once approved, we will file the return for you.
Why work with our office?
Thanks to our knowledge and experience, we can complete your tax return in accordance with current legislation.
This avoids you having to pay unnecessary charges, and saves you a lot of time, because we do all the work for you. In addition, you can always contact us with questions via e-mail or online video chat, This way, we can assess the situation and optimally file your tax return and that of your partner. We can achieve this because we use official and specialised tax software to make a thorough analysis of your tax situation and create clear overviews. This gives you full insight into your tax situation.
In addition, our returns meet the requirements of the tax authorities, so they are processed faster and if there are any questions regarding your returns, the tax authorities will contact us, so you can rest assured that everything will be handled correctly.
If you would like more information, have specific questions or would like to make an appointment, please contact us via the contact page.
To be able to complete your tax return we need a lot of information. To help you to provide the right information we have created a checklist (questionnaire). You can fill alll information in the file once downloaded. We kindly request you to answer all the relevant questions and to provide us with the requested documents whereby copies are required. The tax return will be completed based on the information you provide.
When will I get a tax refund?
In many cases, you receive a tax refund. To get a tax refund you do not have to wait until you receive a provisional assessment in the following calendar year. If you comply with the conditions, you may already get a refund on a monthly basis by means of a provisional assessment. Once you have applied for a provisional assessment, it will automatically continue, also in following years.
Immigration and Taxation
When you take up residence in the Netherlands, you are (usually) immigrating into this country. For tax purposes, you will be regarded as a resident taxpayer from the moment of immigration. This means that you will have to pay Dutch income tax and national insurance contributions. Other aspects will also play a part when you immigrate into the Netherlands. As a taxpayer, for instance, you will need a personal identification number (the so-called sofi-number or BSN-number), while you will also have to deal with customs regulations when moving to the Netherlands. If you possess specific expertise, you may qualify for special tax facilities.
Emigration and Taxation
In most cases a person taking up residence abroad is deemed to have emigrated. Emigration has consequences for your liability to pay income tax and national insurance contributions. If you intend to live abroad, it is important for you to know whether you will be deemed to have emigrated.
If you come to the Netherlands to work
If a foreigner / non-resident is working in the Netherlands he becomes subject to Dutch tax according to agreements in the international tax treaties. You may also be eligible for a special expense reimbursement facility: the 30% facility for incoming employees. This facility means that your employer can pay you 30% of your wages as a (tax-free) allowance for the additional costs of your stay in the Netherlands.
30% facility or 30% ruling for incoming employees
If you come to the Netherlands to work, you may face additional expenses (known as extraterritorial expenses). These costs are not deductible for the foreigner / non-resident in the Dutch income tax return. That’s why the 30% ruling was created. Your employer can pay you a tax-free allowance for the extraterritorial expenses you incur. In addition, your employer can pay you 30% of your wages, including the allowance, free of tax. This facility is known as the 30% facility or 30% ruling. This allowance will cover the extra territorial costs without having to provide proof that the costs are really made. Under this facility, there is no need to provide evidence of any expenses incurred. If the costs are more then the allowance then the employer can also reimburse the real costs instead of using the 30% ruling but then proof must be provided.
To qualify for this ruling the foreigner / non-resident must be an incoming employee and have certain skills and experience which are scarce on the Dutch labour market. An application must be made to have the ruling granted by the Dutch tax authorities. Proof must be provided that the requirements are met.
Requirements for 30% Ruling
The foreigner / non-resident must be an employee who is hired in another country by an employer or sent to an employer within the same group of companies at management level, with a specific expertise that is scarce or absent on the job market in the Netherlands.
It’s not allowed to split the gross salary mentioned in the employment agreement in a taxable part of 70% and a non-taxable part of 30%. Instead the gross salary must be reduced to 70% on top of which a tax free remuneration of 30% can be paid. Consequence is that all the rights based on the gross salary will be reduced too like pension and social security.
Submitting a request for application of the 30% facility
In order to apply the 30% facility for incoming employees, you need the permission of the Tax and Customs Administration. To obtain this facility we can provide assistance.
Which form do I need?
If you live in the Netherlands, you qualify as a resident taxpayer. If you live abroad and receive income from the Netherlands that is taxable in the Netherlands, you qualify as a non-resident taxpayer. In both cases, you will be subject to Dutch income tax.
We can also file your tax return electronically if you lived in the Netherlands for only part of the year because you immigrated to or emigrated from the Netherlands. In that case, we will use Form M. If you have received a M Form, you are required to file your return before the deadline stated on the return form. If you need more time, ADM Totaal may apply for a postponement.
If you have received an invitation to file a tax return and you do not wish to make use of the tax-return program for non-resident taxpayers, you are required to file a C Form. You are required to file the return before the deadline indicated in the Invitation to file or on the front page of the tax form. If you need more time, ADM Totaal may apply for a postponement.
We will use a C Form if we do not file your tax return electronically and if one or more of the following situations applied to you:
You lived outside the Netherlands throughout the year (this does not apply to government employees stationed abroad).
You were liable to pay tax and/or national insurance contributions in the Netherlands.
We use form W to receive a tax return for business owners and freelancers in the Netherlands. The costs for completing a W form is deductible from your company profit, because the costs are seen as business expenses. In most cases we can get the VAT/BTW back as well. Completing W forms is quite complicated and because of that the costs are higher and depends on the company size. If you have received a letter from the Dutch tax authorities (Belastingdienst), you are required to file your return before the deadline stated on the letter (usually before the first of May of each year). If you need more time, ADM Totaal may apply for a postponement. You can find more information about being self employed in the Netherland and our business fees in the menu entrepreneurs.